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Documents We Notarize
A guide to the documents we notarize most often, and what a notary can and cannot do.
Common documents
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Estate and family
- Powers of attorney for property
- Powers of attorney for health care
- Trust certifications and trust documents
- Affidavits of heirship and small estate affidavits
- Guardianship forms
Real estate
- Deeds (warranty, quitclaim, transfer on death)
- Seller documents and affidavits
- Occupancy and residency affidavits
- Lease and property management forms
Vehicles and travel
- Vehicle title and transfer forms
- Odometer and ownership statements
- Minor travel consent letters
- Passport consent statements
Business
- Contracts and agreements
- Corporate resolutions
- Vendor and licensing forms
- Employment and HR forms
Financial
- Bank and brokerage forms
- Retirement and benefits forms
- Loan modification forms
- Insurance claim forms
Everyday
- Affidavits and sworn statements
- School and enrollment forms
- Medical record release forms
- Name change and identity affidavits
Types of notarizations
Acknowledgment
You declare to the notary that you signed the document willingly. Common on deeds and powers of attorney.
Verification on oath or affirmation (jurat)
You swear or affirm that the contents of the document are true, then sign in front of the notary. Common on affidavits.
Signature witnessing
The notary watches you sign and confirms your identity.
Which one do I need? The notary cannot choose for you. The wording is usually already on your document. If it is not, ask the person or agency that gave you the document, or an attorney.
What a notary cannot do
- Give legal advice or explain what a document means
- Prepare, fill in or choose legal forms for you
- Notarize a signature without the signer present
- Notarize for a signer without satisfactory identification
- Notarize a document with blank spaces
- Notarize a document they are a party to or benefit from
- Certify copies of birth, death or marriage certificates (order those from the issuing agency)